BizAway at
AI Summit 2026

Terms & Conditions

1. Scope and acceptance

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1.1 These Official Terms govern two promotions organised by BizAway Iberia S.L.U. (“BizAway” or the “Organiser”):
Campaign A, a free referral-based promotional prize draw; and Campaign B, a conditional corporate Travel Credit
promotion.
1.2 Participation in either campaign constitutes acceptance of the applicable provisions of these Official Terms.
Participation is free of charge and involves no premium-rate service or additional participation fee.
1.3 The campaigns are connected with BizAway’s presence at AI Summit Barcelona 2026 but are not sponsored,
endorsed or administered by AI Summit Barcelona, World Trade Center Barcelona, any airline, accommodation
provider or social media platform.

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Part One Campaign A
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2. Campaign A promotional period
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2.1 Campaign A opens on TO BE COMPLETED: OPENING DATE AND TIME and closes on TO BE COMPLETED:
CLOSING DATE AND TIME (the “Campaign A Period”).
2.2 Referrals submitted outside the Campaign A Period will not be accepted. The referred person must complete
the qualifying discovery call by TO BE COMPLETED: CONFIRM 15 OCTOBER 2026 AND EXACT TIME.
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3. Campaign A eligibility
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3.1 Campaign A is open to natural persons aged 18 or over who:
• are legally resident in TO BE COMPLETED: ELIGIBLE COUNTRIES OR TERRITORY;
• attend AI Summit Barcelona 2026 in person or otherwise enter through TO BE COMPLETED: AUTHORISED
PARTICIPATION CHANNELS;
• work for or are professionally connected with the company whose travel budget decision-maker they refer;
• refer a genuine professional contact responsible for or materially involved in managing that organisation’s
business travel budget; and
BizAway Iberia S.L.U. | Draft to be completed before publication | 2026
• comply with these Official Terms.
3.2 Employees, directors and officers of BizAway, suppliers directly involved in the campaign, and members of their
immediate families or households may not participate. TO BE COMPLETED: CONFIRM ANY ADDITIONAL
EXCLUSIONS.
3.3 Each participant may submit TO BE COMPLETED: MAXIMUM NUMBER OF REFERRALS. Duplicate referrals and
referrals already present in BizAway’s active commercial pipeline will be treated as follows: TO BE COMPLETED:
DUPLICATE AND EXISTING LEAD RULES.
3.4 Participants are responsible for confirming that participation and acceptance of a personal prize comply with
their employer’s policies on referrals, gifts, incentives and conflicts of interest.
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4. Campaign A participation process

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4.1 To enter, the participant must scan the official QR code or speak to the BizAway team and submit the official
Campaign A form, including:
• company name;
• headquarters country;
• participant’s full name and corporate email;
• referred person’s full name, job title and corporate email;
• referred person’s telephone number, if voluntarily provided; and
• estimated annual business travel budget, which must be at least EUR 50,000.
4.2 The participant must refer a person from their organisation who manages or materially influences its travel
budget. BizAway will contact the referred person to invite them to a 15 to 20 minute discovery call.
4.3 An entry becomes eligible for the draw only when TO BE COMPLETED: CONFIRM THAT THE REFERRED
PERSON, NOT THE PARTICIPANT, MUST COMPLETE THE DISCOVERY CALL by the deadline in clause 2.2.
4.4 The referred person is under no obligation to accept the invitation. If the required call is not completed by the
deadline, the related entry will not be included in the draw.
4.5 Participation does not require consent to receive unrelated marketing communications. Any marketing consent
must be requested separately and remain optional.

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5. Referrals and third party data

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5.1 Before submitting another person’s professional details, the participant must inform that person that their data
will be shared with BizAway so BizAway may invite them to a discovery call. The form must contain the following
confirmation or legally approved equivalent:
“I confirm that I have informed the person I am referring that I am sharing their professional contact details with
BizAway for the purpose described in the Campaign Privacy Notice.”
5.2 At or before its first communication, BizAway will inform the referred person of BizAway’s identity, the purpose
and legal basis of the processing, the categories and source of the data, retention, recipients, applicable rights and
how to object to further contact.
5.3 Referred persons will not be automatically subscribed to newsletters or unrelated marketing. TO BE
COMPLETED: INSERT LINK TO THE CAMPAIGN PRIVACY NOTICE.
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6. Campaign A prize
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6.1 One verified winner, being the participant who made the qualifying referral, will receive TO BE COMPLETED:
CONFIRM WHETHER THE WINNER MAY CHOOSE either:
BizAway Iberia S.L.U. | Draft to be completed before publication | 2026
• a trip to Ibiza for the winner and one companion, organised through BizAway with a maximum total value of EUR 2,000; or
• EUR 2,000 in BizAway Travel Credit, subject to the use conditions in these Official Terms.
6.2 The Ibiza trip will depart from an available airport in Spain and will include travel and accommodation selected
or approved through BizAway within the EUR 2,000 maximum. TO BE COMPLETED: NUMBER OF NIGHTS, ROOM
TYPE, BAGGAGE, MEALS, TRANSFERS, INSURANCE, TOURIST TAX AND OTHER INCLUDED OR EXCLUDED
ITEMS.
6.3 The trip must be booked by TO BE COMPLETED: BOOKING DEADLINE and completed by TO BE COMPLETED:
FINAL TRAVEL DATE, subject to availability and excluding TO BE COMPLETED: BLACKOUT DATES. The winner
must request dates at least TO BE COMPLETED: ADVANCE NOTICE in advance.
6.4 TO BE COMPLETED: CONFIRM WHETHER THE WINNER MAY PAY ANY AMOUNT ABOVE EUR 2,000. Any
unused portion of the maximum trip value will not be paid in cash or credited unless these Terms expressly state
otherwise.
6.5 If Travel Credit is selected or awarded, it will be credited to TO BE COMPLETED: PERSONAL OR CORPORATE
BIZAWAY ACCOUNT, may be used for TO BE COMPLETED: ELIGIBLE SERVICES, and will expire on TO BE
COMPLETED: EXPIRY DATE. It is non-refundable and cannot be exchanged for cash.
6.6 The Prize is personal to the verified winner and TO BE COMPLETED: TRANSFERABILITY RULE. The winner and
companion must hold valid travel documents and comply with applicable supplier conditions.
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7. Draw and winner confirmation
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7.1 BizAway will randomly select one provisional winner and TO BE COMPLETED: NUMBER OF ALTERNATES,
RECOMMENDED THREE from all valid entries on TO BE COMPLETED: DRAW DATE AND TIME, using TO BE
COMPLETED: RANDOM DRAW TOOL OR DOCUMENTED METHOD.
7.2 BizAway will document the draw and rank the alternates in selection order. A provisional winner becomes the
confirmed winner only after BizAway verifies eligibility and sends written confirmation.
7.3 The provisional winner will be contacted by TO BE COMPLETED: EMAIL TELEPHONE OR BOTH and must
respond within TO BE COMPLETED: RESPONSE PERIOD, RECOMMENDED 72 HOURS. If the person cannot be
contacted, declines, is ineligible or misses the deadline, BizAway may contact the next alternate.
7.4 TO BE COMPLETED: CONFIRM WHETHER AND HOW THE WINNER’S NAME WILL BE ANNOUNCED. Any use
of photographs, video or testimonials for broader promotional purposes requires a separate specific authorisation.
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8. Campaign A tax
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8.1 BizAway will make the declarations and payments placed on the Organiser by applicable Spanish and Catalan
rules governing promotional random draws, including the applicable filing for the market value of the Prize.
8.2 Where required, BizAway will make the relevant withholding or payment on account for the Prize and may
request the winner’s identity, tax residence and other strictly necessary tax information. BizAway will provide any
legally required certificate.
8.3 TO BE COMPLETED: CONFIRM WHETHER BIZAWAY WILL BEAR THE WINNER’S PAYMENT ON ACCOUNT
WITHOUT PASSING IT ON. The winner remains responsible for personal reporting obligations that cannot legally be
assumed by BizAway.
BizAway Iberia S.L.U. | Draft to be completed before publication | 2026
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Part Two Campaign B
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9. Campaign B offer and eligibility
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9.1 Campaign B offers EUR 200 in BizAway Travel Credit to an eligible organisation that signs up to BizAway and
reaches EUR 2,000 in eligible bookings by 31 December 2026.
9.2 Campaign B applies to TO BE COMPLETED: NON WINNERS OF CAMPAIGN A, ALL NEW CLIENTS OR
ANOTHER DEFINED GROUP. It is available only to TO BE COMPLETED: NEW BIZAWAY CUSTOMERS OR OTHER
ELIGIBILITY RULE.
9.3 Participation in Campaign A does not automatically create a BizAway account or bind an organisation to
Campaign B. The organisation must complete BizAway’s registration or contracting process and accept the
applicable commercial terms.
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10. Campaign B qualifying bookings
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10.1 To qualify, the organisation must reach EUR 2,000 in TO BE COMPLETED: BOOKINGS MADE OR TRAVEL
COMPLETED by 31 December 2026.
10.2 The EUR 2,000 threshold will be calculated TO BE COMPLETED: INCLUDING OR EXCLUDING VAT, TAXES,
SERVICE FEES, CANCELLED BOOKINGS, REFUNDS AND CREDITS.
10.3 Cancelled, refunded, fraudulent, unpaid or chargeback transactions will TO BE COMPLETED: CONFIRM
TREATMENT. BizAway may verify that the threshold has genuinely been met before issuing the credit.
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11. Campaign B Travel Credit
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11.1 Once eligibility is verified, EUR 200 in Travel Credit will be assigned to the eligible organisation’s BizAway
corporate account within TO BE COMPLETED: NUMBER OF BUSINESS DAYS.
11.2 The credit may be used toward TO BE COMPLETED: ELIGIBLE FUTURE BUSINESS TRAVEL BOOKINGS OR
FEES and expires on TO BE COMPLETED: EXPIRY DATE.
11.3 The credit is non-transferable, non-refundable, cannot be exchanged for cash and TO BE COMPLETED: MAY
OR MAY NOT BE COMBINED WITH OTHER PROMOTIONS.
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Part Three General Provisions
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12. Personal data
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12.1 BizAway Iberia S.L.U. is the controller of personal data processed for the campaigns. Participant data will be
used to administer entries, validate referrals, conduct the draw, contact the winner, deliver benefits, prevent fraud
and comply with legal obligations. Referred-person data will be used to issue and manage the discovery-call
invitation and related professional contact as explained in the Campaign Privacy Notice.
12.2 Data required to administer the campaigns will be processed on the basis identified in the final Privacy Notice.
Marketing communications will rely on a separate lawful basis and, where consent is used, that consent will be
optional and withdrawable.
12.3 Data will be retained only for the campaign, claims, fraud-prevention, contractual and legally required tax or
accounting periods. Service providers may process data under appropriate safeguards. International transfers, if
any, will use a legally valid transfer mechanism.
12.4 Participants and referred persons may exercise their applicable data protection rights by contacting TO BE
COMPLETED: PRIVACY OR DPO EMAIL and may complain to the Spanish Data Protection Agency at www.aepd.es.
BizAway Iberia S.L.U. | Draft to be completed before publication | 2026
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13. Disqualification and fair operation
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13.1 BizAway may reject or disqualify entries involving false data, duplicate or fabricated referrals, self-referrals,
impersonation, automated submissions, manipulation, referrals made without the required notice, or breach of
these Official Terms.
13.2 Disqualification decisions will be proportionate and documented. BizAway may request reasonable evidence
of eligibility but will not collect more information than necessary.
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14. Changes cancellation and liability
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14.1 BizAway may suspend, modify or cancel a campaign where reasonably necessary because of force majeure,
legal or regulatory requirements, fraud, material technical failure, event cancellation or circumstances outside
BizAway’s reasonable control. Material changes will be communicated through the same channels used to
announce the campaign.
14.2 If the advertised Prize becomes unavailable for reasons outside BizAway’s reasonable control, BizAway may
provide an alternative of equal or greater value, subject to applicable law.
14.3 BizAway does not exclude liability where exclusion would be unlawful. To the extent permitted by law, BizAway
is not responsible for incorrect contact information, a referred person declining the call, failure to satisfy travel
requirements, or changes requested by the winner. Mandatory consumer, traveller and passenger rights remain
unaffected.
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15. Complaints law and accessibility
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15.1 Questions or complaints may be sent to TO BE COMPLETED: PROMOTION CONTACT EMAIL, identifying the
relevant campaign and providing sufficient information for investigation.
15.2 These Official Terms are governed by Spanish law. Disputes will be submitted to the courts determined by
mandatory applicable law, without depriving consumers of rights that cannot be waived.
15.3 The final Official Terms and Privacy Notice will be available through a visible QR code or accessible link
throughout the campaigns. If published in more than one language, TO BE COMPLETED: CONTROLLING
LANGUAGE VERSION, subject to mandatory information requirement

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